User manual SHARP MX-FR16U

[. . . ] During the procedure for changing the administrator password, the current administrator password and new administrator password appear in the display. Do not select a number for the administrator password that can be easily guessed. The administrator settings are very important for security management. If it becomes necessary to leave the machine during use of the administrator settings, be sure to press the [CA] key to exit the administrator settings. [. . . ] When you have finished entering your user name/password, touch the [OK] key. After entering your user name and password, continue from step 4 on page 5-8 of the "OPERATION MANUAL (for printer)". When the data security kit is installed and the Web page is used to copy data stored with the document filing function to a computer, the copied data can only be transferred back to the original machine from which it was copied; the data cannot be transferred to another machine even if the machine conditions are the same. The [Restore from PC] key will only appear in the Web page and transfer of data back to the machine will only be possible when a confidential folder is selected. Among the administrator settings used by the administrator for the data security kit, this section explains the settings that are related to the security function. When the data security kit is installed, entry of the administrator password will be prohibited for 5 minutes if an incorrect administrator password is entered 3 times in a row. When the data security kit is installed, settings related to security (with the exception of [SSL SETTINGS] and [ENABLE IPsec]) are added to the settings that appear when the [SECURITY SETTINGS] key is touched. Touch the key in the lower right corner of the screen to move to the next screen. This setting is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. Use the "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" setting on page 7 to clear the following types of data INDIVIDUAL/GROUP/PROGRAM/RELAY BROADCAST MEMORY BOX* SENDER CONTROL LIST POLLING MEMORY/CONFIDENTIAL MEMORY BOX* SENDER DATA ALLOW/REJECT RECEPTION SETTING DATA (INCLUDING POLLING PASSCODE NUMBER) FORWARD INFORMATION * The image data stored in the MEMORY BOX is cleared to execute this setting (CLEAR ALL MEMORY). A message asking you to confirm the clear ("YES" or "NO") will appear. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR DOCUMENT FILING DATA", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. Touch the [NUMBER OF TIMES DATA CLEAR IS REPEATED] key, and set the desired number of times with the or key. This setting is used to automatically clear all data in the machine when the power switch is turned on. The following selections are available for the data to be cleared: "ALL MEMORY", "FILE DATA (INCLUDING PROTECTED/CONFIDENTIAL FILES)", "QUICK FILE DATA (INCLUDING PROTECTED FILES)", "JOB STATUS JOBS COMPLETED LIST". Select the checkboxes of the data that you wish to have automatically cleared when the power switch is turned on. NOTE When there is a stored image send job (fax, network scanner, or Internet fax job)*, automatic clearing will not take place when the power is turned on. * This includes received faxes and Internet faxes that have not yet been printed; however, it does not include data in a fax memory box (except confidential memory box). If you wish to cancel after data clearing has begun See the explanations in "Clear screen 2" and "If you wish to cancel after data clearing has begun" in "CLEAR ALL MEMORY" on page 6 of this manual. [. . . ] ) The JOBS COMPLETED list stores and displays printer mode user names, fax/ image send destinations, and received fax sender information. If you do not wish to display this information for security reasons, use this setting to disable display of the list. For each of the modes, if you do not wish to display the "COMPLETE" key that is used to display the JOBS COMPLETED list, remove the checkmark. This setting is used to disable display of the [RESEND] key, which is used to transmit to the last destination transmitted to. [. . . ]