User manual SHARP MX-2301N

[. . . ] OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE TROUBLESHOOTING About Operation Guide MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/ 04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Conserve Copy multiple pages on one side of one sheet of paper Copy on both sides of the paper Copy on the front and back of a card Reduce copy mistakes Check the number of scanned pages before making copies Print one set of copies for proofing Make a copy of this type of original Mixed colour and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) Book or pamphlet (make facing page copies) Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film Add the date or page numbers Add the date 2010/ 04/04 Add a stamp Add the page number 9 10 11 ABCD EFG Add text Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original Adjust the colour PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions Conserve Print on both sides of the paper Print multiple pages on one side of the paper Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job Use two machines simultaneously Store frequently used print settings Store a print job SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions Conserve Send when the rate is lowest Send two original pages as a single page Relay a transmission through a branch office Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides ID card or other card Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges Save trouble 1 2 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number) Bound original such as a book (one page at a time) Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine's request Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original printed on both sides Original with background Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card Save trouble 1 2 3 Store frequently used settings Send to multiple destinations aaa@aa. aa. co bbb@bb. bb. c ccc@cc. cc. co ddd@dd. dd. c eee@ee. ee. co View the transmission log aaa@aa. aa. c bbb@bb. bb. eee@ee. ee. e Easily specify an address (search number) Send an Internet fax from a computer Bound original such as a book (one page at a time) Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files Search for a file abc Search for a file using a keyword Organize my files Delete a file Delete all files Periodically delete files Change the folder MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste Clean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to. . . " menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8. 0 is being used (Some buttons do not appear in the default state. ). Return to top page ( ) Return to previously displayed page ( ) Search based on what you want to do Search using the table of contents Menu page Table of contents page Body page i HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) Return to top page button If an operation does not proceed as expected, click this button to start over again. (5) Adobe Reader Help button Opens Adobe Reader Help. (6) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. (2) Back one page button Displays the previous page. (3) Forward one page button Displays the next page. (4) Return to previously displayed page button Displays the page that was displayed before the current page. · If a button does not appear, refer to Adobe Reader Help to display the button. [. . . ] Scan Mode Switch Resend Address Book Address Entry Special Modes File (A) (B) Job Detail Settings Send Settings Quick File To AAA AAA Comp-DESKTOP EEE EEE Freq. ABCD Cc BBB BBB DDD DDD FFF FFF Bcc 1/1 Condition Settings Address Review Global Address Search EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (B) (C) (D) The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*. The one-touch key is assigned to an index tab in the address book screen based on the text entered in "Initial" (B). For more information, see profile explanation (D). ADDING DESTINATIONS For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of licences indicated in the "Sharpdesk Installation Guide". Store Scan to Desktop destinations by installing Network Scanner Tool on each computer. 5-7 Contents SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode. If the destination is busy If the destination is busy, the machine will wait briefly and then automatically resend. To cancel transmission. . . STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-101) System Settings (Administrator): Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy. When a communication error occurs If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission will be re-attempted automatically after a preset interval. To cancel transmission. . . STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-101) System Settings (Administrator): Recall in Case of Communication Error This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error. 5-8 Contents SCANNER/INTERNET FAX BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode. DOCUMENT FILING IMAGE SEND COPY JOB STATUS PRINT READY DATA LINE DATA SYSTEM SETTINGS LOGOUT Ready to send. Scan Mode Switch Job Detail Settings Send Settings Resend Address Book Address Entry Special Modes Mode Switch Job Detail Settings Send Settings Scan Internet Fax USB Mem. Scan PC Scan Fax Address Book Address Entry Special Modes File Data Entry Quick File File Quick File Modes that cannot be used because the required options are not installed are greyed out to prevent selection. When sending an image, you can use a transmission destination stored in the Address Book. The Address Book screen is shared by scan mode, Internet fax mode, fax mode and data entry mode. Touch the [Address Book] key in the base screen to switch to the Address Book screen. Touch the [Condition Settings] key in the Address Book screen to switch to the base screen. Scan Mode Switch Job Detail Settings Send Settings Resend Address Book Address Entry Special Modes File Quick File Address Book screen To AAA AAA CCC CCC EEE EEE Freq. Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search · This chapter uses the base screen of scan mode as an example when operations common to all modes are explained. · The procedures in this chapter assume that the base screen of scan mode appears when the [IMAGE SEND] key is pressed. System Settings (Administrator): Default Display Setting One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed. · Base screen of each mode (scan mode, Internet fax mode, fax mode and data entry mode) · Address book screen 5-9 Contents SCANNER/INTERNET FAX BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode (5) (6) Resend Address Book Address Entry Special Modes File Quick File (1) (2) (3) (4) Ready to send. Scan Mode Switch Job Detail Settings Send Settings (7) (8) (9) (10) Base screen of USB memory mode Base screen of Internet fax mode (1) (2) (3) (11) Ready to send. Scan Mode Switch Job Detail Settings File Name Special Modes (5) (1) (2) (3) (4) (12) Ready to send. [. . . ] * Stapling is not possible on labels, tab paper, transparency film, or envelopes. In addition, if "Disable Staple" is selected in the user type, stapling will not be possible. Some functions may have been disabled in the system settings (administrator). BEFORE USING THE MACHINE "PUNCH MODULE" (page 1-40) Punching is not possible when different widths of paper are mixed together. [. . . ]