User manual SHARP AR-M316 OPERATION MANUAL

[. . . ] MODEL AR-M256 AR-M316 AR-M257 AR-M317 AR-M258 AR-M318 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for network scanner) Page 1 INTRODUCTION BEFORE USING THE NETWORK 3 SCANNER FUNCTION HOW TO USE THE NETWORK 20 SCANNER FUNCTION TROUBLESHOOTING 32 METADATA DELIVERY SPECIFICATIONS 37 42 Warranty While every effort has been made to make this operation manual as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. INTRODUCTION The network scanner expansion Kit enables the machine to be used as a network scanner. To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. (For information on using key operator programs, refer to key operator's guide. ) The printer expansion kit (AR-P27) and at least 128 MB of memory* are required to use the network scanner function. [. . . ] To cancel a transmission, press the [JOB STATUS] key and cancel the job. (p. 31) If you exceed the number of pages that can be scanned while scanning an original, "THE MEMORY BECOMES FULL. " will appear in the touch panel. To send the data that has been scanned to that point, touch the [SEND] key. If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the touch panel. To resume scanning after removing the misfeed, press the [START] key ( ). 21 HOW TO USE THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods. Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on an LDAP server. Sending an image by entering an e-mail address manually 1 2 Perform steps 1 through 6 of "BASIC TRANSMISSION METHOD". (p. 20) Touch the [ADDRESS ENTRY] key. ADDRESS BOOK ADDRESS REVIEW ADDRESS ENTRY SEND SETTINGS 5 If you wish to enter another e-mail address, repeat steps 2 through 4. If you wish to select an e-mail address from the address book screen, follow steps 7 and 8 of "BASIC TRANSMISSION METHOD" (p. 20 to 21). If you wish to select an e-mail address in an LDAP server, follow the steps in "Sending an image by selecting an e-mail address in an LDAP server" (p. 23). The e-mail address entry screen appears. Note If you frequently transmit to a fixed group of destinations, you can store the destinations as a group (p. 13). 3 Touch the keys on the keyboard to enter the e-mail address. CANCEL OK 6 Touch the [ADDRESS REVIEW] key and check the destinations. ADDRESS BOOK ADDRESS REVIEW ADDRESS ENTRY E-MAIL ADDRESS ppd1@sharp. co. jp ABC SPACE AB/ab 12#$% abc SEND SETTINGS If you make a mistake, touch the key to move the cursor ( ) back to the mistake and then enter the correct character. To return to the text entry screen, touch the [AB/ab 12#$%] key again. When the [ADDRESS REVIEW] key is touched, only the entered destinations are displayed. To delete a destination, touch the key of the destination that you wish to delete. Touch the [OK] key to return to the initial screen. Note The entered or selected destinations appear in the address review screen as one touch keys. A maximum of 18 characters of the name or e-mail address can appear in each key. 4 Touch the [OK] key. CANCEL OK 7 Continue from step 9 of "BASIC TRANSMISSION METHOD" (p. 21). Note To cancel the operation when selecting destinations, press the [CLEAR ALL] key ( ). ABC abc Caution Important points when using Scan to E-mail Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In cases where you need to send multiple documents, try such measures as lowering the resolution mode. A limit can be set for the size of image files sent by Scan to E-mail in "Maximum Size of File" (p. 6) in the Web page. 22 HOW TO USE THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. 1 2 Perform steps 1 through 6 of "BASIC TRANSMISSION METHOD". (p. 20) Touch the [ADDRESS BOOK] key. ADDRESS BOOK ADDRESS REVIEW ADDRESS ENTRY SEND SETTINGS 5 Touch the [OK] key. The server begins searching. When the search is finished, a list of the matching e-mail addresses appears. The address book screen appears. Note If there are no matches, touch the [OK] key in the message screen that appears. Touch the [SEARCH AGAIN] key and repeat the procedure from step 4. 6 Touch the one-touch key of the desired destination. If you touch the wrong key, touch the correct key. READY TO SEND. 3 Touch the [GLOBAL ADDRESS SEARCH] key. The global address search screen appears. 1/2 CONDITION SETTINGS ADDRESS REVIEW GLOBAL ADDRESS SEARCH ADD SELECTED tes test1 test3 test5 test2 test4 test6 2 7 Touch the [ADD SELECTED] key. The destination selected in step 6 is entered as a destination of the transmission. test2 test4 test6 JKLMN OPQRST UVWXYZ ABC GROUP No. 001:test1 xxxx@xxx. xx. xx ADD SELECTED tes test1 test3 Note If multiple LDAP servers have been configured, the server select screen appears. [. . . ] Each time the key is touched, the number of items displayed switches between 3 and 6. 3 ADATA 2 ADATA 4 ADATA 6 ADATA 8 Touch the [OK] key. 6 Touch the [OK] key. CANCEL OK CANCEL 3 Value2 Value4 Value6 6 OK 1/2 DIRECT ENTRY 1/9 4 The keys of the items stored in the metadata set will appear. Touch the key of the item that you wish to enter. METADATA SET 7 Enter all items. READY TO SEND. (METADATA SEND MODE) DATA ENTRY User ID Pass Code Bill Code Value2 xxxxxx xxxxxx METADATA SET READY TO SEND. (DATA ENTRY MODE) DATA ENTRY User ID Pass Code Bill Code Note If you selected the wrong metadata set, touch the [METADATA SET] key and return to the screen of step 3. [. . . ]