User manual PHILIPS HFC21

[. . . ] How this manual is set up for easy use To make it as easy as possible to install, program and use your fax machine, we have divided the manual into three main parts: I ESSENTIALS Here you find everything which is necessary to quickly install and use your fax machine. You learn about the proper location, the important settings and the basic functions which are available. II FUNCTIONS In this part you find the whole range of special functions your fax machine offers. These are several functions of the fax and additional possibilities. III APPENDIX Here you find a table of errors and problems that may arise and how to solve them. Further there is technical information, the address of the customer hotline, the index and a glossary, which explains some technical terms. Lightning protection: To protect your machine from possible damage, we recommend to disconnect the machine from the mains and from the telephone line during thunder storms. This equipment is not designed for making telephony calls when the power fails. [. . . ] A caller who has not left a message on an externally connected answering machine will be transferred to the fax machine. Settings for the use with additional devices: Press the FUNCTION key. FUNCTION FUNCTION NR. : __ FINE PHOTO BUSY TEL TEL/FAX EXT. 1 4 2 5 8 0 3 6 9 # Enter function number 33. 7 33 EXT. PHONE FINE PHOTO BUSY TEL TEL/FAX EXT. OK Press the OK key. RING COUNT: 03 FINE PHOTO BUSY TEL TEL/FAX EXT. Use the CURSOR LEFT or CURSOR RIGHT key to select the number of rings on the additional device and on the fax machine before the fax machine switches to fax reception. answering machine) is at least 2 rings less than the one selected on the fax machine. OK RING COUNT: FINE PHOTO BUSY TEL TEL/FAX 02 EXT. Press the OK key. FAX DTMF: *5 FINE PHOTO BUSY TEL TEL/FAX EXT. 1 4 2 5 8 0 3 6 9 # 7 The DTMF code is used to start your fax machine from an additional telephone. Only change the predefined code if it is absolutely necessary. FAX DTMF: *9 FINE PHOTO BUSY TEL TEL/FAX EXT. OK Press the OK key. 3 FAXSWITCH FINE PHOTO BUSY TEL TEL/FAX EXT. If your fax machine has difficulty recognising old fax machines not using the usual recognition signals, reduce the number of rings. ­ 31 ­ 3. 5 Copying You can use your fax machine to make thermal paper copies of an original. Hold the first page of your document face up. Insert it into the paper feed slot as far as it will go. DIAL NUMBER FINE PHOTO BUSY TEL TEL/FAX EXT. RESOLUTION Pressing the RESOLUTION key before copying, you can choose between FINE and PHOTO resolution. DIAL NUMBER FINE PHOTO BUSY TEL TEL/FAX EXT. START COPY Press the START/COPY key. COPYING . . . FINE PHOTO BUSY TEL TEL/FAX EXT. The page will now be fed into the machine. The copy will appear at the front of the machine. If you interrupt the copying procedure by pressing STOP, please wait until the document is ejected completely until you tear off the copy. At the end of the copying procedure please wait for about three seconds until the copy is printed out completely. If you want to copy several pages you can insert them immediately. ­ 32 ­ II FUNCTIONS ­ 33 ­ FAX 4 The fax This chapter explains all fax functions provided. 4. 1 Improved picture quality Your fax machine normally operates with standard resolution. If you want to transmit detailed drawings or documents with very small print, use the FINE setting. The original will be sent in 16 grey scales. RESOLUTION If you want to increase the resolution, press the RESOLUTION key as often as needed until the desired pointer lights up. 15-MAY-97 12:30 FINE PHOTO BUSY TEL TEL/FAX EXT. After transmitting or after 40 seconds the fax machine will automatically return to standard resolution. Transmissions of documents will take longer in FINE or PHOTO resolution. You can make copies in FINE or PHOTO mode only. 4. 2 Sending a fax during a telephone call You can send a fax at any time during a telephone call, if the other party also has a fax machine connected to his telephone line. During fax transmission the telephone call is interrupted. Lift the handset. DIAL NUMBER FINE PHOTO BUSY TEL TEL/FAX EXT. 1 4 2 5 8 0 3 6 9 # Enter the number you wish to dial. 12345 FINE PHOTO BUSY TEL TEL/FAX EXT. 7 Now make your telephone call. Tell the other party that you wish to send a fax. Insert the document and ask him to start fax reception on his fax machine. PRESS START FINE PHOTO BUSY TEL TEL/FAX EXT. START COPY Press the START key. The fax will now be sent. CONNECTING. . . FINE PHOTO BUSY TEL TEL/FAX EXT. ­ 34 ­ After transmission the display will indicate the telephone number and you can continue your conversation. 12345 FINE PHOTO BUSY TEL TEL/FAX EXT. You can also insert the document first and then make the connection. 4. 3 Speaking after fax transmission Whilst sending a fax, lift the handset. The other party will hear a ringing signal at the end of the fax transmission and will then know that you wish to speak to him. After a fax transmission the other party may wish to speak to you. In this case you will hear a ringing signal after the transmission. LIFT HANDSET FINE PHOTO BUSY TEL TEL/FAX EXT. You can lift the handset and speak. TELEPHONE CALL FINE PHOTO BUSY TEL TEL/FAX EXT. 4. 4 Polling Polling means that your fax machine can retrieve fax messages which have been prepared for collection from another fax. 1 4 2 5 8 0 3 6 9 # FINE PHOTO BUSY TEL TEL/FAX EXT. Select function 22. 22 POLLED REC. FUNCTION 7 OK Press the OK key. You will be asked for an authorisation code which will allow you to collect the document that is waiting. CODE: _ FINE PHOTO BUSY TEL TEL/FAX EXT. 1 4 2 5 8 0 3 6 9 # 7 OK If the fax machine you are calling has this facility and if the document has in fact been protected against unauthorised access with a code, enter the code and confirm by pressing OK. If you do not need a code, simply press the OK key. CODE: 1234 FINE PHOTO BUSY TEL TEL/FAX EXT. OK Press the OK key. POLL: DIAL NR. FINE PHOTO BUSY TEL TEL/FAX EXT. 1 4 2 5 8 0 3 6 9 # 7 Enter the telephone number. 12345 FINE PHOTO BUSY TEL TEL/FAX EXT. ­ 35 ­ START COPY CONNECTING. . . Press the START key. FINE PHOTO BUSY TEL TEL/FAX EXT. DIALLING. . . FINE PHOTO BUSY TEL TEL/FAX EXT. Polling codes work in accordance with the international ITU standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible. If polling reception doesn't work with a certain fax number, please try manually. Lift the handset, dial the required number and press START. 4. 5 Faxing to sub-addresses If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number. First enter the telephone number of the database and then press the R key. [. . . ] 20 resolution for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 selecting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 ring signal volume adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 time and date entering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]